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1099 Filings Can Be Avoided - Electronic Payments Rule

At bookskeep, we are looking towards year-end activities, and ahead to the busy month of January. One of the many services we provide for our clients is 1099 preparation. The IRS requires 1099s to be issued to vendors and filed with the IRS by January 31st.  There is good news however if you have paid your vendor by electronic methods.

Many of our e-commerce clients use PayPal and credit cards to pay their vendors and subcontractors. The IRS allows taxpayers to exclude any payments you made by credit card, debit card, gift card or third-party payment network such as PayPal! So, if you pay by these means, you do not have to issue a 1099. If you didn’t pay using an electronic method last year, perhaps you want to start in 2018. Work that out early with your vendor.

Otherwise, the IRS mandates that business owners must issue a 1099 to each person (sole proprietors, attorneys and landlords) to whom you have paid at least $600 in rents, services (including parts and materials), prizes and awards, or other income payments during the current calendar year. You don’t need to issue a 1099 for a payment made for personal expenses; just payments you made for your trade or business.

6 Basics You Should Know:

  1. Who gets a 1099? 
    You are required to issue a 1099 to vendors or sub-contractors that you paid more than $600 to during the normal course of business, and that includes any individual, partnership, Limited Liability Company, Limited Partnership, or Estate.
  2. How do you know if someone is an individual vs and LLC, etc.? When you pay someone, you should request a completed w-9 form. The vendor is required to report their status to you so you can file properly.
  3. Who is a vendor or sub-contractor? Any person or company you have paid for services who is not your employee.
  4. Attorneys.  
    You are required to send attorneys a 1099 if you paid them more than $600.
  5. Set up a W-9 process for your vendors.
    Many preparers become frustrated when they don’t have the information they need to issue the 1099.  One of the best business practices a business owner can implement is to request a W-9 from any vendor you expect to pay more than $600 before you pay them.  This will give you the vendor’s mailing information, Tax ID number, and it will require them to indicate if they are a corporation or not.
  6. Deadline to payees.
    Taxpayers are required to mail all 1099s to vendors and file with the IRS by January 31st.
Don’t ignore the 1099 process! Get with your bookkeeper or CPA to make sure you comply with this IRS requirement, meet the January deadline, and avoid penalties.